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Five Things to Consider when Choosing a New Office

Considering the number of hours a week we spend in the workplace, moving offices can be almost as stressful as moving house.In fact, seeing as it can have major repercussions for your business, it’s probably more so! The challenge begins right at the outset of the decision making process, when you begin searching for a new office space. Luckily, to alleviate some of this stress we have come up with five helpful points to consider when choosing a new office:

1.Why are you moving?

This might seem obvious, but you probably have lots of reasons for wanting a new office so it’s a good idea to prioritise these so you know what’s most important to your search. If it’s for growth, consider how you are currently using space and how this could be utilised better to determine what exactly you need the additional space for. You might not be able to find the perfect office that ticks all the boxes, but by prioritising your reasons for moving you should be able to get pretty close!

2.Location, Location, Location

Location is so important for both your staff and your clients. Your new office needs to be as convenient as possible for your employees (unless you also want to start looking for new staff) and must also be easily accessible for your clients or customers. Good transport links are key, as is available and inexpensive parking (particularly if the office is far from rail or public transport links). If it is difficult or costly for your employees or clients to travel to the office, this could have serious long-term implications.You should also check out the local amenities available in the area surrounding the office – things like banks, eateries, and bars and pubs for after-work socialising – are all important if you want happy and settled workers. Another thing to think about is what other businesses are nearby – do the services they offer compliment your business? Where are your competitors?

3.Size it up

Office size might have been one of your main reasons for moving, but even if it wasn’t it should definitely still be a consideration. Ask yourself whether there is enough room for expansion in the future as your company grows. Don’t just consider your immediate requirements but think about other factors that could affect your needs over the next few years. Is there enough meeting space? Think about what type of office layout you require and whether that would be possible.

4.Suitability

This leads on to the kind of office that you need. What do you want the office to say to your staff, clients and competitors? Your new office should be a space that you are proud of; that you will enjoy inviting clients to and that will be a productive and happy working environment for your employees. With this in mind, you should choose an office space that is in keeping with your brand. For example, if you’re a young, fresh, creative company then you should choose a modern, bright and creative office space. Think about what your organisation really needs. Do you require a reception area, lounge space, a kitchen, meeting rooms?

5.Consider the Costs

Moving office is a big expense and there are often lots of hidden costs that you may not have

considered. Try to calculate the total cost of the move and make a budget – think about rent, service charges, utilities,office design, furniture requirements, construction and decorating work, moving costs, and any other less obvious

expenses like the printing new business cards or installation costs. Make sure that you stick within

your budget and that you choose an office that you can afford.

Case Study | 4Ps Marketing

4Ps Marketing is an advanced search agency specialising in SEO, PPC, Digital Advertising, Social Media and Digital PR. Having been based in Caledonian Road for several years, the company has expanded rapidly and needed to find a larger office space. Matt Phelan and Chris Hyland, the founders and directors, wanted their next office to be open plan, creative and edgy.

Phoebe Landon, then senior administrator at the agency, was given the task of finding a space that met the requirements. Having looked online, she came across The Studios Islington’s website, where the design and layout of the site impressed her. She rang them up and got advice on pricing and office sizes.

Why were you drawn to The Studios Islington?

When I discovered The Studios’ website, I was really impressed by the vibrancy and creative atmosphere of development. I showed the website to Matt and Chris and they were equally impressed, so I rang up and arranged an initial meeting.

4Ps Marketing's Office
4Ps Marketing’s Office

What was the next step?

I had a lot of contact regarding costs and space sizes prior to our initial meeting at the Stadium Residential offices. At the meeting we were also joined by the freeholder of ‘Stadium Investment’ and Paul Jordan from Looks Construction who are the builders; they like to meet every prospective occupant in order to choose the right companies for the space. His vision of The Studios Islington is to create a community where everyone can help each other and all the companies complement each other’s services, and that really attracted us to the development.

What did the design process for the new office entail?

The design process was very much a collaboration between 4Ps, the office designers and The Studios.

The office was designed in the perfect way to allow for maximum space and to utilise the meeting rooms as much as possible to create a fluid, flowing agency look. This process took a month, during which everyone worked together in managing the construction of the office. As they knew the building so well, they were able to offer great advice when it came to choosing an office design – for example, they knew which pipes or walls could be moved or where new walls could be built, etc.

They were also very easy to contact throughout the build, and were open for 4Ps to see the plans and view the site during the 8-10 weeks that it took for the office to be completed, and this made everything run smoothly.

What was the process for moving in?

Once the office build was complete, 4Ps arranged the big move from our end. I met with The Studios site manager a week before our moving date in order to discuss security, opening and closing times and to exchange the keys. The concierge was really helpful and really flexible about allowing the moving truck to park right outside the office. How have you found working in The Studios Islington since moving in?

Great! As an ongoing service, The Studios are still really easy to contact if we have any problems at all. They also provide a gated security system and parking spaces in the underground car park.

What was the best thing about the transition to The Studios?

During the whole construction and moving process we had a lot of contact with them and this was really helpful.

 

4Ps Reflect On Islington Office Space

4Ps Marketing, part of the Netbooster Group, is a performance marketing agency which has been growing rapidly since their formation in 2008. Beginning in search marketing, they have evolved a full suite of performance and brand marketing solutions. This rapid growth, to over 160 experts in the UK, has meant that they have vacated unites 16 & 18 at The Studios, moving to a larger open plan office.

A Unique Open Plan Office

Prior to moving to The Studios, 4Ps were located in nearby Caledonian Road. The drive behind their search to find an office was to locate a modern, open plan office, which could be described as creative and edgy. When viewing The Studios, 4Ps were really impressed by the vibrancy and creative atmosphere of the development. Units 16 & 18 provided the opportunity for the size of space needed by 4Ps, and the bespoke nature of the build meant that the open plan office was easily achievable.

The open layout of the modern office means that teams can collaborate easily, sharing desk space and ideas easily. If private space is needed for contemplation, then these areas are available around the office. In addition, Sacred Café is located nearby, providing a great opportunity for fresh surroundings and proper coffee for meetings!

Creative Office Space

The vision of The Studios Islington is for a community where everyone is able to help each other, with all the companies complementing each other’s services. It was one of the factors that really attracted 4Ps to the development. Creativity is at the core, with the office space lending itself well to creative ventures.

The Studios are filled with creative technology firms. From the Attic Group, who design and build innovative retail displays, through to Mindmaps Research, who develop search engines which help organisations discover the value of data stores. The flexibility of the office space allows for environments to be developed that help encourage creativity and inventiveness.

Glass Meeting Rooms

The design process for the office was a collaboration between 4Ps and the office designers. 4Ps were keen to allow maximum space and to utilise the meeting rooms as much as possible to help create a flowing agency look. The glass meeting rooms were a particular highlight, giving an openness to the space, whilst allowing privacy for meetings.

The kitchen space is an open area to create an opportunity for staff to gather, relax and gain some valuable down-time. In addition, the “Goldfish Bowl” is another glass meeting room which offers an opportunity for teams to remove themselves from the main office space to get creative together.

Whilst 4Ps may have moved on, they have left behind an amazing office space which would suit a creative marketing or technology company. If you’re looking to find an office space in Islington, Contact Us or download a brochure for these units

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