Considering the number of hours a week we spend in the workplace, moving offices can be almost as stressful as moving house.In fact, seeing as it can have major repercussions for your business, it’s probably more so! The challenge begins right at the outset of the decision making process, when you begin searching for a new office space. Luckily, to alleviate some of this stress we have come up with five helpful points to consider when choosing a new office:
1.Why are you moving?
This might seem obvious, but you probably have lots of reasons for wanting a new office so it’s a good idea to prioritise these so you know what’s most important to your search. If it’s for growth, consider how you are currently using space and how this could be utilised better to determine what exactly you need the additional space for. You might not be able to find the perfect office that ticks all the boxes, but by prioritising your reasons for moving you should be able to get pretty close!
2.Location, Location, Location
Location is so important for both your staff and your clients. Your new office needs to be as convenient as possible for your employees (unless you also want to start looking for new staff) and must also be easily accessible for your clients or customers. Good transport links are key, as is available and inexpensive parking (particularly if the office is far from rail or public transport links). If it is difficult or costly for your employees or clients to travel to the office, this could have serious long-term implications.You should also check out the local amenities available in the area surrounding the office – things like banks, eateries, and bars and pubs for after-work socialising – are all important if you want happy and settled workers. Another thing to think about is what other businesses are nearby – do the services they offer compliment your business? Where are your competitors?
3.Size it up
Office size might have been one of your main reasons for moving, but even if it wasn’t it should definitely still be a consideration. Ask yourself whether there is enough room for expansion in the future as your company grows. Don’t just consider your immediate requirements but think about other factors that could affect your needs over the next few years. Is there enough meeting space? Think about what type of office layout you require and whether that would be possible.
This leads on to the kind of office that you need. What do you want the office to say to your staff, clients and competitors? Your new office should be a space that you are proud of; that you will enjoy inviting clients to and that will be a productive and happy working environment for your employees. With this in mind, you should choose an office space that is in keeping with your brand. For example, if you’re a young, fresh, creative company then you should choose a modern, bright and creative office space. Think about what your organisation really needs. Do you require a reception area, lounge space, a kitchen, meeting rooms?
5.Consider the Costs
Moving office is a big expense and there are often lots of hidden costs that you may not haveconsidered. Try to calculate the total cost of the move and make a budget – think about rent, service charges, utilities,office design, furniture requirements, construction and decorating work, moving costs, and any other less obvious
expenses like the printing new business cards or installation costs. Make sure that you stick withinyour budget and that you choose an office that you can afford.