Moving offices is a big change for both your staff and your business. So even though you’ve painted the walls, set-up your desks and unpacked the kettle, for the first couple of weeks you will probably still be ironing out a few creases during what is likely to be a transitional phase. Here are five things to consider during your first few weeks at your new workplace:
1.Update your Contracts
Within the week of your move you will need to update or renew any existing supplier contracts, service agreements, licenses, leases and insurance with your new address. This could also be a good opportunity to renew or renegotiate any contracts.
2.Make the handyman your new best friend
It’s also a very good idea to befriend the handyman or caretaker of the premises - it’s highly likely that you’re going to be seeing a lot of him over the next few weeks so it’s best to get him on your side! Allocate time during this first week to tend to any discrepancies or little design faults there may be, and also to figuring out the new alarm systems, heating and air conditioning. It is especially important in winter to make sure that the heating works, otherwise you may find that you have some rather cold and miserable employees!
3.Put Safety First
Make sure all of your staff are aware of the new health and safety procedures, emergency exits, fire meeting point, fire alarms, where the first aid kit and fire extinguishers are located, and so on. Arrange for a fire alarm test and an emergency lighting test straight away to ensure everything is in working order.
4.Keep on top of redirected mail
While you should have already tried to contact all of your clients, customers and suppliers before the move to notify them that you are changing location, there will always be someone that slips through the net and continues to send correspondence to your former premises. With any mail that is redirected over the next 3 months, make sure that you contact the sender and notify of them of your change of address for future reference – this should be a continual process until all of your contacts are aware that you have moved.
And last but by no means least, make sure that you fill your new kitchen with teabags, coffee, milk and sugar so that getting everyone settled in to your new office is as comfortable as possible! Now all you need to do is switch on your computer and enjoy your new workplace.